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Making a PDF (Portable Document File) is like taking a picture of your document so other people can view it exactly the way you intended it to look, even if they don't have the same font or software that you used to create it. |
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PDF's let you view documents in a way that is independant of the hardware, operating system and software used to create the file. They can be read from the Web by anyone who has Adobe Acrobat Reader, which can be downloaded free from Adobe and is built into most current browsers. In other words, say you put a lot of time creating a Word document complete with pictures, special fonts and colors. Normally if you were to send that document to someone it may look different on their computer if they don't have the same software or fonts that you used. Making a pdf out of it will assure that they will see it as you created it. |
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Converting Electronic Files to PDF:
You can use Acrobat to convert an electronic file from virtually any application
to a PDF. There are several ways to do this, some simple, some not-so-simple.
Let's stick with the simple way for now...
- In the Window's desktop, drag the file's icon into the Acrobat
icon. In the Mac desktop, drag the file's icon into the PDFWriter
icon.
- It will automatically convert the document into a PDF.
- When it says it is done, click on File > Save and ...well.. save it.
If maybe that wasn't so simple after all....try this:
To convert files into a pdf document in Microsoft applications, do one of the following:
- In Microsoft Word 97 or Word 2000, choose File > Create Adobe PDF. Select PDF Writer and click Create.
- In Microsoft Word 95, choose File >Create Adobe PDF > Print.
- In Powerpoint 97 or Powerpoint 2000, click the Create Adobe PDF icon on the toolbar.
- In Excel 95, 97, or 2000, click the Create Adobe PDF icon on the toolbar.
- Alternatively, if you cannot find "Create Adobe PDF" under the File menu, check the menubar for "Acrobat". Then choose "Acrobat > Convert to Adobe PDF".
- In general, you can also open up the Adobe Acrobat (not the reader) application. Once the application is open, you can select different types of documents and drag them into the Acrobat window, and it will begin the conversion process.
Converting Scanned Documents into PDF.
You can use Acrobat with a scanner to create a PDF file from a paper document.
- If the scanner was not on, turn it on, and restart your computer (to be sure it recognizes it)
- Place your first page in the scanner.
- In Acrobat choose File > Import > Scan.
- Select whether to add the scanned pages to the end of the current PDF file or put them into a new file.
- Click Scan.
- With most scanners, you now need to click a Scan button.
- For each additional page you want to scan, place the page in the scanner, and click Next.
- Click Done. The scanned pages appear in Adobe Acrobat. You can now save them to your disk or hard drive.
To find out much more....
Open up Adobe Acrobat and at the menu bar click on Help > Acrobat Guide.
You can also find updated information at www.adobe.com