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Pierce College Policy Manual
Chapter One: General Policies

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Title:   District  College  Policies

Policy Status:   Revised

Date:   10/00

Number:  1.01.0000

The Board of Trustees from time to time may adopt district policies regarding matters affecting the operation of Pierce College, which policies shall constitute the district’s position on the matter until amended, repealed or superseded by the board.  Such policies shall be compiled and published in a policy manual to be maintained in the office of each college President.  A copy of the manual will be available in the college’s libraries.

Policies adopted by the Board of Trustees are subject to federal and/or Washington State law or rules.  Policies adopted by the board which become in conflict with federal and/or Washington State law or rules shall not be effective or enforced, and shall be revised accordingly.

The board specifically reserves the right to amend, repeal or otherwise modify any expression of policy contained in the policy manual.  The board may exercise the right to modify policies at the sole discretion of the board.  The administration will propose and implement procedures to carry out these policies.

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Title:   Board of Trustees Authority/Delegation

Policy Status:   Revised

Date:  10/00

Number:  1.02.0000

The Pierce College Board of Trustees is charged with the responsibility and the authority for operation of Community College District Eleven as prescribed in RCW 28B.50.140 and other statutes.  The board has the responsibility to establish policy and to evaluate the success of the college district’s operation.  To administer the district, the board employs a Chancellor of the college district and delegates to that individual the general responsibility for interpreting board policy into administrative action and administering and operating the district in accordance with Washington State law and board-approved policies.  Any and all powers and duties listed in RCW 28B.50.140 and other statutes, and express or implied authority for carrying out the administration and operation of the college district, may be delegated to the Chancellor and may be exercised by the Chancellor in the name of the District Eleven Board of Trustees, with the exception of authority to hire the college or Chancellor.

Where the board desires to delegate authority to the Chancellor and/or to the Chancellor and his or her designee, the board shall do so by adoption of a resolution.  Any delegation of authority by the board is subject to review, reconsideration and revocation by the Board of Trustees at any time.

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Title:   Board of Trustees Bylaws

Policy Status:   Revised

Date:  9/12/00

Number:  1.03.0000

Introduction

Community College District No. 11 (Pierce College) is administered under law by the Board of Trustees.  The district includes all of Pierce County except for the present boundaries of the common school District of Tacoma and Peninsula. The Chancellor to whom certain authorities are delegated assists the board in carrying out its powers and duties.

Statutory Authority

The board operates under statutory authority generally contained in the Community College Act of 1967, as amended, Chapter 28B.50.RCW

Official Seal

The Board of Trustees shall maintain an official seal for use upon any and all official documents of the Board.  The seal shall have inscribed upon it the name of the college, which shall be:

Community College District No. 11
Pierce College
State of Washington

Office of the Board

The Board of Trustees shall maintain an office at the Puyallup College, 1601 39th Avenue SE, Puyallup, Washington  98374-2222.  This address is the official mailing address for the board, board records, meeting minutes, and the college seal shall likewise be kept at this location.

The office shall be open during normal business office hours.

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Title:   Board of Trustees Organization

Policy Status:

Date:  9/12/00

Number:  1.04.0000

The Board of Trustees consists of five members appointed by the Governor, each for a term of five years.  The board, at the September meeting, shall elect officers to serve from the first day of October through the last day of September of each year.  In the event that this does not occur, officers shall be elected during the next scheduled regular meeting. These officers shall be a board chair and a board vice chair.  The Chancellor shall serve as the board secretary without a vote.  The board shall appoint a treasurer to the board.

THE BOARD CHAIR, in addition to any duties imposed by the State Board for Community College Education, shall preside at all regular and special meetings of the board, authenticate all legal and official documents of the board, and review the agenda prepared for each meeting.  The board chair is the board spokesperson unless, in individual instances, this authority is delegated to another board member by board action.

THE BOARD VICE-CHAIR shall preside in the absence of the board chair and is vested with the same power and duties as the board chair in those instances.

THE SECRETARY OF THE BOARD, shall be the Chancellor and shall keep the official seal, maintain records of all meetings and other official actions, and correspondence of the board.  S/he shall serve public notice of all meetings of the board as required by these bylaws and state law.  The secretary shall prepare the meeting agenda, ensure pre-meeting distribution of the agenda to board members and other authorized recipients, and distribute the minutes of meetings and related reports.  The secretary shall also ensure distribution of available documentation to board members concerning action items appearing on a given agenda in sufficient time to allow board members adequate study time of the items.

THE TREASURER OF THE BOARD, shall be appointed to serve at the pleasure of the board.  The treasurer shall render a true and faithful account of all monies received and paid out and comply with the provisions of RCW 28B.50.143.  The treasurer shall give bond for the faithful performance of the duties of his or her office in such amount as the trustees require: Provided, that the district shall pay the fees for any such bonds. The treasurer shall be supervised by the Chancellor.

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Title:   Board of Trustees Individual Authority

Policy Status:

Date:  9/12/00          

Number:  1.05.0000

Legal authority is vested in the Board of Trustees and may be exercised only through board action taken in regular or special meetings.  No individual member may speak or act on behalf of the board unless specifically authorized by board approval.  Every member of the board shall be under obligation to support any decision or policy adopted by the majority (a minimum of three concurring votes) and shall not publicly oppose such decision or policy after it has been adopted.

The board will comply with the spirit and letter of the Open Public Meeting Act.

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Title:   Board of Trustees Meetings

Policy Status:

Date:  9/12/00

Number:  1.06.0000

Board Meetings

Regular meetings will customarily be held on the second Wednesday of each month at 2:30 p.m.  Regular meetings normally will be held at:

Pierce College
Fort Steilacoom Campus
Board Room #325H, Administrative Wing, Level 3
9401 Farwest Drive Southwest
Lakewood, Washington   98498-1999

OR

Pierce College
Puyallup Campus
1601 39th Avenue SE
Puyallup, Washington   98374-2222

From time to time, regular meetings may be held at other locations within the District.  At no time will a meeting be held in a private home.

All regular meetings of the board are open to the public and will be advertised in local newspapers at least ten days in advance.

Special meetings other than regular meetings may be called at any time by the board chair or a majority vote of the board.  These meetings will be publicly advertised at least twenty-four (24) hours prior to being convened, and are open to the public.

Meeting Agenda

The agenda is prepared by the board secretary and approved by the board chair.  Items for the agenda must be submitted to the secretary by 12 noon, twelve (12) working days prior to the meeting concerned, to be included on the agenda.  The board chair or secretary may include an item on the agenda submitted by a board member without reference to the twelve-working-day suspense.

When a proposed agenda item requires supporting materials for distribution to board members or others attending, twenty (20) copies of such materials must be provided to the secretary along with the agenda item.

Typically, the order of the agenda governing all regular meetings of the board shall be as follows:

  1. ROLL CALL
  2. ESTABLISHMENT OF A QUORUM
  3. GENERAL MATTERS
    1. Changes or Additions to the Agenda
    2. Approval of Previous Meeting Minutes
    3. Introduction of Guests
  4. BOARD ACTION
  5. REPORTS
    1. Puyallup College and Student Services
    2. Fort Steilacoom College and Instruction
    3. PCFT President
    4. WPEA President
    5. ASPCFS President
    6. ASPCP President
  6. CALENDAR
  7. EXECUTIVE SESSION
  8. NEXT MEETING
  9. ADJOURNMENT

The board reserves the right to change the order of the agenda.

Study Session

Study sessions are scheduled on the agenda as part of the meeting and are open to the public.  This is a gathering of the board and secretary for the purpose of receiving presentations, reviewing programs and proposals, or studying information relative to issues or actions.

Executive Session

While all official business must be conducted in open meetings, the board may hold an executive session during a regular or special meeting, which shall be closed. The following subjects may be considered in executive session:

Matters affecting national security.

REAL ESTATE:  Selection or sale of real estate when public knowledge would likely affect price.

CONTRACT NEGOTIATIONS:  To review negotiations on the performance of publicly bid contracts when public knowledge would likely increase cost.

EVALUATION OF CHARGES AGAINST EMPLOYEES:  To receive and evaluate complaints or charges brought against a public officer or employee, provided a public hearing shall be conducted at the request of each officer or employee.

EVALUATE QUALIFICATIONS OF APPLICANTS OR REVIEW EMPLOYEE PERFORMANCE:  To evaluate the qualification of an applicant for public employment or to review the performance of a public employee.

LEGAL COUNSEL:  Discussion with legal counsel representing the agency on matters relating to agency enforcement actions, litigation or potential litigation if public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.

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Title:   Board of Trustees Records of Board Action

Policy Status:   Revised

Date:  9/12/00

Number:  1.07.0000

POLICY MANUAL:  A policy manual shall be maintained by the Secretary of the Board which shall contain those policy decisions taken by the board which are designated for inclusion.  Policies will be grouped by subject matter for easy reference and will include, at the bottom of the first page, the statement "include in policy manual" along with the date of the decision.

PROCEDURES MANUAL: The Chancellor of the district shall establish a procedures manual, which will contain directives implementing board policy decisions.

MINUTES OF THE MEETINGS:  The Secretary shall ensure the accurate and faithful reporting of board meeting activities through a system of written minutes.  The recording of notes and production of minutes may be done by a member of the staff selected by the secretary.  In each case, the minutes will be approved and authenticated by the secretary or, in his/her absence, a specific designee, prior to final publication and distribution.  Minutes will be distributed to each board member and others holding books of record of board meetings.

Parliamentary Procedures: Robert’s Rules of Order shall be followed except where contrary to state law or regulations of the State Board for Community and Technical Colleges. 

Three members of the board constitute a quorum, and board adoption of any action shall require approval by at least three members.

Normally, voting shall be via voice. Any member of the board for purposes of record may however, call for a roll call vote.

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Title:   Board of Trustees - Trustee Responsibilities

Policy Status:

Date:  9/12/00          

Number:  1.08.0000

As a member of the Board of Trustees of Community College District No. 11 (Pierce College), I recognize that:

The community has entrusted me with the education of local citizens through a wide variety of programs designed to fit the needs of the individual.

I have a moral and ethical responsibility to discharge my functions, impartially, in the best interest of all of the students as well as each and every student without distinction as to whom they are or what their background may be.

The future welfare of this community, of this state, and of this nation depends, in the largest measure, upon the quality of education and training we provide in the community college.

The transaction of Pierce College business should be conducted only in public meetings, which are properly publicized to allow meaningful public participation.  Executive sessions are allowed only for discussion of items as listed in the District No. 11 Board of Trustees bylaws.

My fellow board members and I must take the initiative in providing the people of District No. 11 with the facts about their college to the end that they will readily support our efforts to provide the finest possible instructional program, college staff, and physical facilities.

Legally, the authority of this board is derived from the RCW 28B.50.140 which controls the organization and operations of the district, and which determines the degree of discretionary power left with the Board and the citizens of this district for the exercise of local autonomy.

I must never neglect my personal obligation to the citizens of District No. 11, and my legal obligation to the state.  Neither may I surrender these responsibilities to any other person, group, or organization.  Further, I recognize my moral obligation to the nation, which can remain strong and free only as long as higher education in the United States is kept free and strong.

In view of the foregoing consideration, it shall be my constant endeavor to:

Devote time, thought, and study in the duties and responsibilities as a member of the Board of Trustees so that I may render effective and creditable services.

Work with my fellow board members in a spirit of harmony and cooperation in spite of differences of opinion that may arise during vigorous debate of points at issue.

Base my personal decision upon all available facts in each situation; to vote my honest conviction in every case, unswayed by partisan bias of any kind; thereafter to abide by and uphold the final decision of the board.

Remember at all times, that as an individual I have no legal authority outside the meetings of the board and to conduct my relationships with the district staff, local citizens, and all media of communication on the basis of this fact.  When acting outside this official capacity, it should be made clear to others that I am acting as an individual rather than as a member of the Board of Trustees.

Resist every temptation and outside pressure to use my position as a member of the board to benefit either myself or any other individual or agency apart from the total interest of the district.

Recognize that it is as important for the board to understand and evaluate the educational program of the district as it is to plan for the district business operations.

Bear in mind that the primary function of the board is to establish the policies by which District No. 11 is to be administered and that the administration of the district and its business shall be delegated to the Chancellor.

Finally, to strive, step by step, toward ideal conditions for most effective board service to District No. 11, Pierce College, in a spirit of teamwork and devotion to public higher education as one of the greatest instruments for the preservation and perpetuation of our representative democracy.

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Title: Board of Trustees Job Description – Chair

Policy Status:

Date:  9/12/00          

Number:  1.09.0000

To Preside at all meetings of the board in an efficient and effective manner and set the general tone for each meeting.

To Participate jointly with other members of the board in the conduct of appropriate organizational affairs, yet being careful to mediate and not dominate the board by virtue of the position of the board chair.

To Expedite decision-making and voting of the board after due deliberation, and persuade them to abide by the majority rule principle.

To Appoint board committees in accordance with the bylaws and call for performance reports on a timely basis.

To Stimulate the board and extract the opinion of each individual, where appropriate, and serve as a catalyst for encouraging the members to ask discerning questions.

To Advise and consult with the Chancellor on major problems.

To Consult with the Chancellor on the content and order of the trustee’s meeting agenda.

To Establish and maintain on behalf of the board, good relationships with the press, governmental units, and the public.

To Carry Out special assignments on behalf of the board and act as spokesperson for the board.

To Channel to the administration requests made by citizens and other board members for special information about the district.

To Provide leadership and recommend appropriate in-service training such as attendance at trustee conferences, the utilization of outside resource consultants, and the planning of special trustees’ programs.

To Consult with other trustees, on a timely basis, who are not carrying out their agreed upon responsibilities or who are violating board bylaws, policies, and practices.

To Serve as a catalyst in initiating evaluation of top executive performance on a regular basis and lead compensation discussions of the board on behalf of the Chancellor.

To Ensure that the board has adequate advance information and sufficient lead time for deliberation of a topic prior to decision-making.

To Provide leadership in causing the board to deliberate appropriate board topics as opposed to matters which should be delegated, or receive recommendations from, the administration and faculty.

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Title:   Board of Trustees Job Description – Member

Policy Status:

Date:  9/12/00          

Number:  1.10.0000

The trustee attends all board meetings, missing rarely, and only when necessary.  S/he is prompt in attendance.  The trustee cooperates with other board members in making policy decisions within the authorities granted the board by state law and the State Board for Community and Technical Colleges.  These decisions are aimed at establishing a proper climate to foster quality education of students and cost effective management.  Implicit in this cooperation, is the requirement that the trustee take a position on each matter brought before the board.  The trustee must vote that position according to his/her conscience and best judgment even if it is contrary to the position of the other members.  Once a decision is made, the trustee must support that position even though contrary to his/her belief.

The Trustee actively participates in the board search and selection of the Chancellor.

The Trustee does not speak for the board unless authorized to do so by the board.

The Trustee accepts committee assignments or ad hoc tasks as may be levied by the board chair.

The Trustee becomes acquainted with the district, its programs, and its people.  However, care must be taken that the trustee does not interfere in the administration of the college, or undermine the Chancellor’s authority.

The Trustee makes a continuing impression of the Chancellor’s performance so that s/he can assist in making an accurate annual evaluation of the Chancellor.

The Trustee represents the college, the staff, the faculty, and the students to the public, making clear the goals and needs of the institution.

The Trustee conforms to the Board of Trustees bylaws and the addenda thereto.

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Title:   Delegation of Board Powers and Duties to the District Chancellor

Policy Status:   Revised

Date: February 9, 2005

Number:  1.11.0000

The Community College Act of 1967, as amended, creates a Board of Trustees for each community college district, and grants certain powers and defines certain duties for the board to operate the district.  One of these powers is the authority to delegate any of these powers or duties to a college or District Chancellor .

The Board of Trustees of Community College District No. 11 delegates all powers and duties listed in RCW 28B.50.140, except the authority to hire the District Chancellor contained in sub-paragraph (3) and sub-paragraphs (6),(14), and (18), to the Chancellor of the Pierce College District and these delegated powers and duties may be exercised by him/her in the name of District Eleven Board of Trustees.

In addition to such other specific authority as has been or may be delegated to the District Chancellor, the Board of Trustees do and hereby delegate to the District Chancellor all express or implied authority to carry out the administration and operation of Community College District Eleven.

The exercise of any and all authority delegated herein shall be subject to review by the Board of Trustees. This Delegation of Authority is effective upon the passage by the Board of a Resolution.

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Title:   Board Member Evaluation Checklist

Policy Status:   New

Date:  9/12/00

Number:  1.12.0000

Yes No Criteria
    1. I am dedicated to the concept that the student is our number one priority.
    2. I am dedicated to the concept that "quality education" is our number one goal.
    3.   I have conformed to the Board of Trustees code of ethics.
    4.   I have been consistent in attending all regular and special board meetings, missing only when absolutely unavoidable.
    5.   I have been an active participant in board meetings.
    6.   I have contributed to board meeting agenda when appropriate.
    7.   I have supported board decisions.
    8.  I have used discretion regarding sensitive matters.
    9.   I have participated in board and district assignments when asked.
    10. I have adhered to my role as a policy maker and left administration to the Chancellor and staff.
    11. I have followed-up on board decisions to judge the impact of those decisions.
    12. I have reviewed the agenda before each meeting and prepared myself to the extent practical.
    13. I have adhered to the requirements of the Board of Trustees bylaws.
    14. I have avoided trying to improperly influence individual board members, the Chancellor or members of the staff, faculty and student body.

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Title:   Chancellor Search Policy

Policy Status: Reviewed and modified by Board on Nov. 10, 2004. To be presented for adoption in January 2005.

Date:           

Number:  1.13.0000

One of the major responsibilities of the Board is the recruitment and selection of a Chancellor. The Chancellor search process will include input from district and community constituents. The Board of Trustees will consider carefully the leadership and management competencies needed to accomplish the strategic goals and mission of the district. An executive search consultant may be used to assist in the process.

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Title:   Chancellor Performance Review

Policy Status: New

Date:  9/12/00

Number:  1.14.0000

Options for community and technical college evaluations

Use of this material

The purpose of performance reviews is to communicate about performance. 

At the beginning: This form contains a list of presidential functions.  Space is provided in each section for the board to add any specific objectives assigned to the President for the coming year.  Once any objectives are added, the form contains the criteria against which the President will be evaluated at the end of the review period.

At review time: When the review period end, the board jointly discusses performance for each function and objective with the Chancellor.  Once the discussion has been held, the rating scale is completed to reflect the consensus of the board.  The chair signs the form on behalf of the board for the permanent record.

NOTE:  Colleges should tailor their approach to reflect specific local needs and priorities.

Scale:  

5= superior

4= above average

3=average

2=below average

1= unacceptable

1.  Community Relations Performance

Media- maintains effective relationships with the media in order to make the public aware of the college, its programs, and activities.

Marketing – maintains an effective planned marketing program for the college to make the public aware of the college, its programs, and activities.

Community activities – is active in community activities and organizations to gain visibility for the college and interpret the college’s needs to the community and become aware of and sensitive to community needs.

Educational institution – maintains effective dialogue and communications with the local public school systems and other higher education institutions to promote coordination and cooperation.

Specific community relations activities for coming year

2.  Legislative Relations

Information – assists the board and provides leadership in informing and educating local legislators of issues of importance to the college.

Liaison – maintains ongoing communication with local legislators on new and emerging issues concerning the college.

Participation – participates in community and technical college system legislative activities to support and promote issues of importance to the college and the community college system.

Dissemination – keeps the internal college community (trustees, faculty, staff, students) informed of legislative issues.

Participation – involves college staff, faculty, and students in legislative affairs where appropriate.

Specific legislative relations objectives for coming year

3.  Educational Planning

Needs assessment – provides leadership in formally assessing the community to determine educational needs.

Evaluation – conducts formal evaluation and assessment to determine educational program quality and needs.

Program planning – conducts formal educational planning activities to project and plan for future educational programs of the college.

Curriculum – provides leadership in the development of innovative curriculum to meet changing community needs.

Specific educational planning activities for coming year

4. Budget Control

Fiscal accountability – assumes the lead, as chief executive officer, in instilling an awareness for fiscal responsibility and accountability among members of the staff.

Budget development – conducts a thorough and sound process of annual budget development for presentation to the board.

Budget presentation – presents the budget in an organized and understandable manner which includes options and alternatives for board consideration.

Fiscal priorities – recognizes the approved budget as the board of trustees’ expression of fiscal priorities and coordinates deviations from the budget prior to their implementation.

Needs awareness – is completely informed on the needs of the college program, plant, facilities, equipment, and supplies.

Auxiliary funding – pursues external and supple mental funding and resources to support special college projects and to augment the regular fund allocations.

Specific budget control objectives for coming year

5. Personnel and Labor Relations

Negotiations – supports and pursues good faith negotiations with employee groups and association.

Fair hearing – assures all employees a fair hearing if disciplinary action is initiated against them.

Human resource development – develops and promotes professional development activities and promotional opportunities for faculty, staff, and administrators.

Diversity – supports and promotes diversity in hiring and promotion of staff, services to students, and all college activities.

Equal employment opportunity – employs a personnel department that conducts fair and equitable employment selection and promotional practices.

Employee selection – recruits and selects highly-qualified and capable employees through thorough selection processes.

Participation – provides opportunities for all members of the college community to be represented in college governance.

Specific personnel and labor relations objectives for coming year

6. Management Activities

Planning and organizing – able to plan ahead, anticipate problems and use resources effectively.

Analytical ability and judgment – able to size up a problem, gather and evaluate facts, and reach sound conclusions.

Communication – able to express ideas both verbally and in writing.

Establishing priorities – sets rational priorities to that the implementation of decisions takes place in a timely fashion.

Consultation – consults willingly with appropriate constituencies as a part of the decision-making process.

Decision making – usually makes the right decision in new or uncertain situations.

Management – manages institutional affairs calmly and effectively.

Administrative capacity – provides directions, has the confidence of colleagues, delegates tasks and responsibilities.

Specific management activities objectives for coming year

7. Board Relations

Information – provides adequate background information for the board in advance of meetings.

Information – provides enough information for the board to make intelligent decisions.

Implements policy – carries out the policies of the board in a timely manner.

Requests assistance – seeks guidance from the board on important matters when necessary.

Assists board – helps the board understand its legal responsibilities.

Informs board – keeps the board informed on matters of importance to the college which originate outside the institutions; i.e., affirmative action, legislation, etc.

Specific board relations objectives for coming year

8. Constituencies Relations

Faculty – maintains effective relationships with the faculty in carrying out college programs.

Students – accessible to students and concerned about their welfare.

Community – sensitive to community needs; interprets the college effectively to the community.

SBCTC – establishes effective working relationships with the state staff; represents the college effectively to the State Board for Community & Technical Colleges.

WACTC – contributes to the operation of the community college system by participating in the activities of the  Washington Association of Community and Technical Colleges, Board of Presidents.

Legislators – maintains contact with legislators, promoting the interests of the college and the citizens of the district.

State government – maintains contact with other agencies of government (Governor’s Office, Office of Financial Management, Washington Student Achievement Council (WSAC), Washington Personnel Resources Board) promoting the interests of the college, college personnel, and the citizens of the district.

Specific constituent relations objectives for coming year

9. Professional Growth

Participation – in professional organizations to keep abreast of new and innovative practices and programs.

Improvement – participates in seminars, workshops, and classes to renew, refresh, and extend technical and professional expertise.

Improvement – is open to suggestions for improvementand willing to take risks in attempting new and innovative practices and programs.

Specific professional growth activities for coming year

10. Strategic Planning

Philosophy of college – supports the continuing examination of the philosophy and purposes of the college.

Diversity – supports and promotes diversity in hiring and promotion of staff, services to students, and all college activities.

Specific strategic planning objectives for coming year

Discussed with the Chancellor and approved by the Board of Trustees of Pierce College.

Board Chair - Date

Chancellor - Date

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Title:   Safety, Health, and Accident Prevention

Policy Status:   Revised

Date:  11/00

Number:  1.15.0000

Pierce College will operate in compliance with the terms and provisions of state law by maintaining a formal accident prevention program tailored to the needs of the district’s operation and to the types of hazards involved.  It will be the responsibility of the Vice President of Administrative Services to review the accident prevention program annually.

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Title:   Infectious Disease

Policy Status:

Date:  11/00

New Number:  1.16.0000

Pierce College will assure all privileges and rights, including that of confidentiality, to all students, faculty, staff, members of the public who are confirmed as having or believed to have infectious diseases, including AIDS/HIV virus.  Such privileges and rights shall be based on applicable federal and state laws and regulations, as well as such policies that may be adopted from time to time by the Pierce College Board of Trustees concerning the rights and privileges of faculty, students, staff and members of the public, including the right to be free from harassment or discrimination.

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Title:   Preventing Sexual Harassment        

Policy Status:   Approved 7/10/02    

Date:  Revised 5/21/02

Number:  1.17.0000

Policy

The Pierce College District (hereinafter Pierce College) supports the dignity and worth of each member of its community and is committed to maintaining an environment free from discrimination, including sexual harassment.  This commitment applies to all levels and areas of District operations and programs, to students, faculty, staff, and all other personnel and is intended to ensure that all employees and students are provided equitable opportunities to realize their goals and to function effectively within the Pierce College environment.  This commitment also includes continuing to publicize the procedures in place to handle complaints and to train supervisors and staff about preventing and responding to sexual harassment.

Sexual harassment, whether verbal, physical or environmental, is unacceptable, prohibited by law, and will not be tolerated.    Retaliation against employees, students, or others reporting sexual harassment is prohibited. Violators of this policy shall be subject to appropriate sanctions.

Any supervisor or administrator who believes that sexual harassment may be occurring is required to report the suspected conduct to the appropriate human resources personnel or other management employee.  This policy requires prompt and effective action to be taken to prevent further occurrences of sexual harassment.

Scope

This policy applies to all employees in faculty, administrative exempt, and staff positions whether full-time or part-time, and to all students.

Complaints by Third Parties: Third parties, who are neither Pierce College District employees nor students, but believe they have been subjected to sexually harassing conduct involving a Pierce College employee or student while at a Pierce College campus or educational site, should be directed to contact the Vice President for Human Resources. 

Complaints about Third Parties:  Allegations of sexual harassment by a third party doing business at any Pierce College educational site should be reported by employees to their supervisor or and reported by a student to the Office of the Vice President for Learning and Student Success (Pierce College Puyallup or Pierce College Fort Steilacoom) or to the site Directors at other locations.

This policy is not intended to limit intellectual inquiry or artistic expression, nor is it intended to restrict course content or department activities.

Definition of Sexual Harassment:

For purposes of this policy, sexual harassment is defined as any unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature, when:

Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or education progress;

Submission to or rejection of such conduct is used as the basis for academic or employment decisions affecting that individual;

Such recurring conduct has the purpose or effect of unreasonably interfering with an individual's work performance or educational experience, or creates an intimidating, hostile, or offensive work or educational environment.

In the context of the definition above, kinds of conduct that may lead to allegations of sexual harassment include:

Verbal (spoken or written words):  sexual innuendoes, suggestive or insulting comments or sounds, jokes or teasing of a sexual nature, sexual propositions or threats, verbal commentary about an individual's body, sexual prowess or sexual deficiencies, comments consistently targeted at only one gender, even if the content is not sexual, continuing to express personal interest after being informed the interest is unwelcome.

Visual: sexually suggestive objects, pictures, emails, or letters; leering, whistling, or obscene gestures; derogatory or sexual posters, photographs, cartoons, drawings or gestures or other displays of sexually suggestive objects or pictures.

Physical:  unwanted physical contact, including touching, pinching, brushing the body, impeding or blocking movement, coerced sexual acts or assault.

Corresponding Procedures:

For employees: Preventing Sexual Harassment – Resolution and Complaint Procedure

For students: Student Code of Conduct - Student Complaint/Grievance Procedure                    

Legal Reference: 

Sexual harassment is a violation of federal law (the Civil Rights Act of 1964 as amended in 1972) and of state law (RCW 49.60). 

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Title:   Drug and Alcohol Workplace Prevention

Policy Status:  Revised  Inc.(1.14.0088 & 1.15.0088)

Date:  11/00

Number:  1.18.0000

Background

Pierce College has adopted and implemented a program to prevent the unlawful possession, use or distribution of illicit drugs or alcohol by students and employees.  The policy and prevention program is in concert with the Drug Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989.

Policy Statement

Pierce College will make a good faith effort to maintain a drug-free WORK PLACE through compliance with the Drug-Free Work Place Act of 1988.  The district shall establish and maintain a drug-free awareness program which will inform employees about (1) the dangers of drug abuse in the Work Place, (2) the college’s policy of maintaining a drug-free Work Place, program, and (3) penalties that may be imposed upon employees for drug abuse violations. The unlawful possession, illegal manufacturing, use or distribution of illicit drugs or alcohol by students or employees on Pierce College property or as part of Pierce College activities is prohibited.  Any violation of local, State, or Federal law regarding the unlawful possession, use or distribution of illicit drugs or alcohol may be referred for prosecution and result in the imposition of penalties, which may include community service hours, fines, forfeiture of personal and/or real property, and/or incarceration.

Pierce College will impose appropriate sanctions, consistent with local state and federal laws, on individuals found to have violated this policy.  Such sanctions may include recommendation for completion of an appropriate rehabilitation program, expulsion from Pierce College or corrective action up to and including termination of employment and referral for prosecution.  Student disciplinary action will be in accordance with the Washington Administrative Code and college policy.  Classified staff disciplinary action will be initiated in accordance with the Washington Administrative Code, Negotiated Agreement and college policy.  Disciplinary actions, which may be taken against members of the Faculty will be in accordance with college policy and procedures  and the Faculty Negotiated Agreement.  Disciplinary actions, which may be taken against Administrative Exempt employees are outlined in their annual contracts.

Program

The use of illicit drugs and the abuse of alcohol may result in numerous physiological, psychological and sociological disorders.  College and community resources are available to assist students and employees with problems related to alcohol and other substance abuse.  County alcohol centers and mental health clinics are available for both students and employees.  Private practitioners and agencies are listed in your local telephone directory (See Alcoholism Treatment and/or Drug Abuse Information & Treatment in the Yellow Pages).

Acknowledgement

All college employees shall be provided with a copy of this policy and each employee shall acknowledge that he or she has read and understands the policy and agrees to abide by its requirements.

The Employee Advisory Service (EAS) is available statewide to all state employees at the following telephone numbers:  Seattle Office (206) 720-3514; Olympia Office (360) 753-3260; Spokane Office (509) 482-3686.  EAS schedules appointments in the Tacoma area through their Seattle Office. 

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Title:   Alcohol and Drug Rehabilitation Policy (Alcoholism and Drug Dependency)

Policy Status: Revised

Date:  11/00

Number:  1.19.0000

The board recognizes the following policy related to alcohol and drug dependency as adopted by the State of Washington:

Alcoholism and drug dependency are recognized by the State of Washington as treatable illnesses.

As an employer, the state’s concern with these illnesses is limited to the effect they may have on an employee’s job performance or on-the-job behavior.  There is no intent to intrude upon the private life of any employee.

For the purposes of this policy, alcoholism and drug dependency are defined as illnesses that interfere with an employee’s ability to perform assigned work satisfactorily or that adversely affect his or her job behavior.

Labor–Management Cooperation Required

In order to assure the fair and effective implementation of this policy, full cooperation between all levels of administration and appropriate employee organizations is required.

Employee Rights and Responsibilities

Employees are encouraged to voluntarily seek expert assistance for alcoholism, drug dependency, or any other job-impairing personal problem.  Free, professional help is available to all employees on a confidential basis through the state’s Employee Advisory Service.

Employees whose job performance or work-related behavior is adversely affected by alcoholism or drug dependency will be expected to seek appropriate assistance.  Any employee suffering from either condition will be given the same consideration that is extended to employees having any other illness, including the use of sick leave to pursue a professionally prescribed program of treatment.  No employee shall have his or her job security or promotional opportunities jeopardized as a consequence of seeking such treatment. The obligation of each employee to work effectively and cooperatively in his or her respective position is affirmed.

The responsibility to improve substandard job performance or to correct unacceptable work behavior rests with the individual employee, regardless of the underlying causative factors or circumstances.  Failure to correct unsatisfactory job performance or behavior, for whatever reason, will result in appropriate disciplinary action, including, when necessary, termination.

Supervisors have the primary responsibility for implementing this policy.  They should not diagnose alcoholism, drug dependency, or any other complex medical-behavioral problem, but they are required to identify, document and attempt to correct all employee job performance and/or work behavior problems, using standard corrective action procedures.

In those instances where normal corrective efforts fail to bring about the resolution of an employee’s job related problems, supervisors are directed to consider referral to the State Employee Advisory Service for professional assessment and problem resolving assistance.

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Title:   Governance

Policy Status:   Revised

Date:  11/00

Number:  1.20.0000

The Board of Trustees encourages the participation of all constituencies and will facilitate communication within the college community.

The Collegial System

The collegial system will be composed of District Policy & Governance Cabinet, standing, and ad hoc committees.  The cabinet will have equal representation from all four (4) constituency groups, i.e., administration, faculty, staff and students.  Standing committees will be designated as councils and will deal with issues and functions that require predictable, periodic review, oversight or decision making.  Ad hoc committees will be established by the cabinet in response to a petition by any of the four (4) college constituency groups that raises an inter-constituency issue deemed important by the cabinet.

The District Policy and Governance Cabinet

The cabinet is the parent and appellate body in the collegial system.  Voting members of the cabinet will be from the four (4) constituent groups of the college faculty, students, classified staff and administration.  The Chancellor will represent the Board of Trustees and serve as chair.  A member of the Board of Trustees is welcome to attend any college committee meeting in an ex officio capacity. 

The Cabinet will:

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Title:   District Smoking Policy

Policy Status:  Approved

Date:   Revised 1/24/06

New Number:  1.21.0000

Pierce College District shall be designated a non-smoking college except in clearly identified “designated smoking areas”.  Designated smoking areas shall not be within any building or within thirty (30) feet of an entrance to any building.  Smoking shelters will be available in selected designated smoking areas.

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Title:   Computer Information Systems Resources Acceptable Use

Policy Status: New

Date: 3/16/01           

New Number:  1.22.0000

See also the Acceptable Use Procedures for CISR.

Computer Information Systems Resources (CISR) will be used for activities consistent with the educational mission and goals of the Pierce College district.  All users of district CISR are expected to use resources in a professional, constructive, and efficient manner according to state and federal law and district policies and procedures.

Definition:

Computer Information System Resources (CISR): CISR is defined as, but not limited to, those computers, computer software, networks, and digital messaging systems such as e-mail, facsimile and imaging systems used to facilitate and support the mission and goals of the Pierce College district.

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Title:   Limited Personal Use of Computers, Electronic Mail, the Internet and other Computer Information Systems Resources (CISR)

Policy Status: Approved New

Date: 07/10/ 2002

Number:  1.22.0001

Consistent with the State Executive Board’s rule WAC 292-110-010 regarding use of state resources, Pierce College employees are allowed very limited personal use of workplace computers and other equipment to access computer networks or other databases, including electronic mail and the Internet, under the following circumstances:

Consistent with the State Executive Board’s rules, Pierce College employees are entirely prohibited at all times from the following private/personal use:

References:

Use of state resources - WAC 292-110-010

FAQs by State Executive Ethics Board

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Title: Pierce College District Web Sites

Policy Status: Approved New

Date: 11/13/2002

Number:  1.22.0002

Pierce College District Web sites will further the Pierce College mission by:

Individuals and groups crating web pages and links within the District are expected to know, understand, and follow applicable procedures, guidelines, rules, regulations, laws, and other policies.

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Title: Pierce College District Web Privacy Notice

Policy Status: Approved New

Date: 11/13/2002

Number:  1.22.0003

Pierce College District requires all college related Internet websites to adhere to the guidelines contained in the college Web Privacy Notice statement. The Privacy Notice statement addresses collection, use, and security of and access to information that may be obtained through use of the District Web site. Appropriate web pages require display of a link to the District Web Privacy Notice statement.

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Title: Pets and Other Animals on Campus

Policy Status: Approved New

Date: 7/14/2004

Number:  1.23.0000

Pierce College prohibits pets and other animals from entering buildings operated by the college. Pets and animals on college grounds shall be in the physical control of their owner – in accordance with the City of Lakewood (.06.04.000 – Animal Control) or Puyallup (Title 8) leash law ordinances.

Exceptions to the policy prohibiting animals in college buildings will be granted for:

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