Moving Information and Instructions
Pierce College, Fort Steilacoom Campus Move Summer 2007
Contacts:
| Name | Phone | ||
|---|---|---|---|
| Facilities | |||
| Jim Taylor | jtaylor@pierce.ctc.edu | 253-964-6588 | |
| Keith Peterson | kpeterson@pierce.ctc.edu | 253-964-6589 | |
| Move Coordinator | |||
| Amy Sparks | aks@ethosdevelopment.com | 206-344-8099 | |
| Construction Project Manager | |||
| Sue Soller | sollerpwr@aca-llc.com | 206-612-3960 | |
| Storage Coordinator | |||
| Sharon Hardin | shardin@pierce.ctc.edu | 253-964-6759 | |
| IT/Tele Com | |||
| Michael Taylor | mttaylor@pierce.ctc.edu | 253-964-6275 | |
| Art Watkins | awatkins@pierce.ctc.edu | 253-964-7347 | |
Moving Instructions:
Before the move:
- Recycle/dispose of outdated belongings: Recycle bins and Shred It bins will be available for use and will be distributed through out the affected areas.
- Personal Belongings: Take all delicate belongings home prior to the move. You may bring them back after the move is complete. But please remember that the new temporary office areas will be configured differently than your current office areas.
- Moving materials:
- Boxes will be distributed to each department approximately 2 weeks prior to your move date. Each individual is responsible for packing office items, and work material. If you need additional boxes or moving supplies, contact your department representative for assistance.
- Labels will be provided – each box or item must have a label. If it does not, it will not be moved. The label should contain the destination (room and/or work station number) and your last name. Floor plans with room and work station numbers will be provided.
Getting Ready to Move:
Packing Instructions
All boxes are stacked on dollies when moved, so be sure that the tops of the boxes are closed and flat. Fill the boxes completely. (Partially packed boxes will crush in the move.) Please DO NOT over-pack.
Always pack heavy items into strong small boxes. It will make transporting the boxes easier if they are not too heavy. The boxes that are being utilized for your move do not require sealing tape. Please familiarize yourself with how they assemble.
Desks, bookcases, storage cabinets and credenzas will be upended during the move. Contents of these items should be packed in cartons. Besides labeling for your area you may want to write on the cartons that they contain items from your desk or credenza, etc.
Labeling
The “Room / work station ” code is your new address for the purposes of moving to your new location. Every item that is to be moved for you must have a tag on it indicating your unique room or area code. If an item does not have a tag on it, you can assume that it will not be moved or that it will get lost.
Each employee has the responsibility of tagging all items in his work area. Please follow the directions below and do not leave your old work area until you are sure that all items are properly tagged. If an item must be dismantled to be moved, be sure to tag all parts. Example: Bookshelf with removable shelf, computer, keyboards, etc.
You may be asked to pack or tag in a common area. If so, please be familiar with the area or room code for that area and be sure that all items are tagged appropriately. Your Move Coordinator will have a floor plan identifying the codes for each room and area in the building.
Please use a magic marker or felt tip pen to mark the labels. Please be sure that all codes are written legibly on the labels. If you are packing a number of cartons in your area, you should use the section of the tag marked pieces to list the total number of cartons originating from your area; for example, 1 of 5, 2 of 5, etc.
Label Placement
Affix all labels in a place where the movers will easily view them. Labels on the boxes should be placed on the end of the cartons near, but not interfering with the handles. Labels should be on the front of file cabinets and on the top of computer casings. For chairs and sofas the labels should be placed on the base or legs, as they will not adhere to upholstery.
Do not place labels on the glass screens of terminals or PCs. If you need to place a label on a rough surface, use scotch tape to be sure it will not peel off. Please do your labeling as near to moving day as possible to decrease the chance of labels coming off the pieces they are meant to identify.
File Cabinets
Vertical (narrow) file cabinets – DO NOT require packing. Be sure that all pressure plates are moved forward so contents will be secured when moving. Lock files if necessary.
Lateral(wide) file cabinets – Contents above the bottom two draws MUST be packed into cartons. Label the file and the cartons containing contents from the file with the same number. You may want to indicate which drawer the contents belong in. Lock files if necessary.
Stationary Cabinets – Contents of these cabinets MUST be completely packed into cartons.
Fireproof or Safe Files – No packing is required. Secure the draws closed.
Pictures, Bulletin Boards and White Boards
These items should be removed from walls and labeled. These items will be wrapped by the movers and transported in special cardboard bins.
Computer Terminals, PC’s & Printers
All sensitive computer and electronic equipment will be carefully wrapped and transported in special bins. DO NOT BOX THESE ITEMS. The IT department will take of this for you. It is helpful however if you make sure each piece of your equipment has a label on it.
Before shutting down your computer, make sure you have completed any backup requirements that you may have been instructed to perform.
Miscellaneous
Remember to label everything that is to be moved, including wastebaskets, floor mats, heaters, coat racks, and in-out baskets. On move day every item to be moved should have a label on it or packed in a box with a label on it. If your work area contains items that are not to be moved, please mark them “Not to be Moved.”
Keep the weight of all boxes to a minimum to avoid any back injuries.
Find and establish a strong work surface at approximately waist height. This will enable you to pack in a standing position and thus avoid strain on your back.
Things you will not be moving:
Furniture: All furniture will be labeled by the Move Coordinator – label only you boxes and your misc. loose items
Office surplus: If you have office supplies or accessories that you do not plan to move but that can still be used, place them in an assigned box in your current area. Area will be determined approximately 2 weeks prior to move.
After the Move:
Your New Work Place: Your furniture, computer and telephone will be set up for you and your labeled boxes and equipment will be delivered to your work area. There will be a designated lost and found area for misplaced items. Your Move Coordinator will be coming through to document all items that need to be moved, changed, added, etc.
Place all emptied boxes in the designated areas.
Packed Box Log:
Please use the Packed Box Log for your record of how many boxes have been packed and should await you at your new location.
